The management of Amansie Central District Assembly had a meeting on the 2nd November,2021 at the Assembly Hall of which the District Chief Executive (Hon. Michael Donkor) was the chairman for that meeting.

The discussion was based on the activities of each departments or units does in the Assembly for the improvement of the District.

SOCIAL WELFARE DUTIES

The head of department for Social Welfare enlightened the house on their functions and responsibilities which is to provide limited financial assistance to individuals and families whose resources are inadequate to meet their needs and also protects the rights of individuals.

PROGRAMMES UNDERTAKEN

• Child Protection: The head of department vividly stated that they are currently undertaking child protection programme in the district and are hoping that the second trench payment be made for the exercise to be carried out.
• Livelihood Empowerment against Poverty (LEAP) : He stated that the program is yet to materialize since they are waiting for funds from Odotobri Rural Bank.
• Also it was made clear that the productive sustainable inclusive programme is ongoing. The Chairman inquired whether all departmental heads are abreast with the ongoing programs and was duely-informed.

PHYSICAL PLANNING

The head of physical planning department outlined the functions and responsibilities of the department as to

• Enhancing economic development
• Planning of towns and areas
• Facilitate the provision of infrastructure, utilities and services

PROGRAMMES UNDERTAKEN

• It was made known to the house that about 10 poles has been installed in addition to the existing 10 poles making it 20 poles and is expected to add 10 poles totaling 30.
• He made mention of digitized street naming which is ongoing in the Jacobu township for easy revenue collection.
• Biribiwoman planning scheme was told has been approved by the FPC.
• He stated that there was no planning scheme for Afoako to Anwiankwanta road and also urged the district to give special concern as to planning of Homase.
• Afoako Lorry Park near completion.
• Lack of funds to hold periodical Sub-Committee meetings
• Issue of lack of staffing was raised and urged management to add two (2) staffs making it five (5)
• He lucidly stated that the department needs a data room which is expected to be a revenue generating point under the new Act as a source of information.
• Under the structural planning thus special Development Framework (SDF), he urged management employ a consultant to take date; demographically to assist in revenue collection.
• The department also urged the lands commission to do a detailed properly evaluation especially the commercial ones to aid them in their activities.
• The house was informed that one major problem of the department is difficulties in making perpetrators appear before the court the breach the development control system.

 DECISION

Management decided that the department must laise with the District magistrate in summoning perpetrators.  And also all the bye-laws should be made known for easy compliance.

BUDGET

The head of the budget department briefly outlined the functions and responsibilities of the department as budgeting, revenue mobilization and also engagement with staff and communities.

PROGRAMMES UNDERTAKEN

• No Community engagement yet since it will be presented to the EXECO.
• Clearly stated that the 2022 budget has been prepared and yet to be presented to EXECO and general assembly.
• He also stated that the 2022 fee fixing resolution is not et done.

 ICT

The department duties and functions were outlined as;

• Deals with electronic activities and handles the website handle of the District by uploading assembly’s activities together with pictures on the website, repair and update of electronic equipment of the assembly.
• Laising with the HR in Human Resource Management as well as validation of staffs.

INTERNAL AUDIT UNIT

The head of the Internal Audit Unit simply outlined the functions of the unit as in charge of performance appraisals and also handles compliance issues.

PROGRAMMES UNDERTAKEN

• The unit disclosed to the house that they are mandated to issue 3 quarterly reports of which 2 has already been executed and issued and yet to issue the final 1 (one).
• Also the departments is reviewing PV receipts and urged all departments to make receipts available.

RECORDS

The head of the records simply described the main function of the department as receipt, maintenance, use and disposition of records.

ADMINISTRATION

The Deputy Director noted that the administration performs functions such as:

• Submission of annual reports
• Submission of quarterly reports
• Minute drafting during general Assembly and executive committee meetings.

PROCUREMENT

The head of department outlined procurement of goods and services for operational needs as their key role.